From: Laura Graham [lgraham@jhu.edu] Sent: Thursday, November 07, 2002 12:37 PM To: jim@sandboxscribe.com; Roberto Basili; Bill Byrne; Ciprian Chelba; Jordan Cohen; Tom Crystal; fa.danza@knowledgestones.com; George Doddington; Jason Eisner; Simona Gandrabur; Yuqing Gao; Dan Gildea; Jack Godfrey; Louise Guthrie; Mary Harper; Fred Jelinek; Sanjeev Khudanpur; D. Maynard@dcs. shef. ac. uk; Franz Och; Misha Pavel; Joe Picone; Dragomir Radev; Brian E. Roark; John Shore; Carol Van Ess Dykema; David Yarowsky; Thomas Feng Zheng Cc: Sec; Kathleen Egan; Laura Graham Subject: agenda for Nov 8-10 Following is the agenda for this weekend's activities. We are looking forward to seeing you at Turf Valley on Friday evening. For those of you who are not already aware, all the weekend meals are included as part of the meeting. 1) The following people will attend, of which 19 (marked by *) are potential non-governmental participants for WS2003. Jim Baker * Roberto Basili * Bill Byrne * Ciprian Chelba Jordan Cohen Tom Crystal * Francesco Danza George Doddington Carol Van Ess Dykema * Jason Eisner * Simona Gandrabu * Yuqing Gao * Dan Gildea Jack Godfrey * Louise Guthrie Mary Harper * Fred Jelinek * Sanjeev Khudanpur * Diana Maynard * Franz Och * Misha Pavel * Joe Picone * Dragomir Radev * Brian Roark John Shore * David Yarowsky * Thomas Zheng 2) We will start on Friday with a dinner at 6PM and will convene for full discussions afterwards. I expect the session not to last past 9:30 PM. 3) The TENTATIVE AGENDA for the weekend is as follows: FRIDAY, November 8, 2002 ------------------------ 6:00 - 7:00 Dinner PROGRAMMATIC ISSUES - Amphitheater 7:00 - 7:10 Meeting Goals and Procedures (Fred Jelinek) 7:10 - 7:15 DARPA Expectations from Workshop (Jack Godfrey) 7:15 - 7:20 NSF Expectations from Workshop (Mary Harper) 7:20 - 7:25 DoD Expectations from Workshop (George Doddington) TECHNICAL PRESENTATIONS BY PROPOSERS 7:30 - 7:35 Franz Och 7:35 - 7:38 clarification questions 7:38 - 7:43 Dan Gildea 7:43 - 7:46 clarification questions 7:46 - 7:51 Simona Gandrabu 7:51 - 7:54 clarification questions 7:54 - 7:59 Drago Radev 7:59 - 8:02 clarification questions 8:02 - 8:07 Ciprian Chelba 8:07 - 8:10 clarification questions 8:10 - 8:15 Louise Guthrie 8:15 - 8:18 clarification questions 8:18 - 8:23 Roberto Basili 8:23 - 8:26 clarification questions 8:26 - 8:40 Break 8:40 - 8:45 Joe Picone 8:45 - 8:48 clarification questions 8:48 - 8:53 Brian Roark 8:53 - 8:56 clarification questions 8:56 - 9:01 Thomas Zheng 9:01 - 9:04 clarification questions 9:04 - 9:09 Misha Pavel 9:09 - 9:12 clarification questions 9:12 - 9:30 Additional proposals and/or discussion (moderated by Fred Jelinek) SATURDAY, November 9, 2002 --------------------------- 8:00 - 9:00 Breakfast (included) (Merriweather Room) 9:00 - 10:30 PLENARY SESSION FOR REVIEW OF CURRENT PROPOSALS (Oakdale Room) a. All authors "stand-up" in turn to summarize proposal in 1 minute each (!) and then answer questions from panel. b. Participants decide on grouping projects/participants into 3-4 broad categories for breakouts. 10:30 - 11:00 Break 11:00 - 12:30 BREAKOUT SESSIONS (Temmara, Poplar A, Oakdale, Merriweather) a. Each group proceeds to separate rooms for further discussion, modification, merging ... of proposals. b. Each breakout group decides on a discussion leader. c. Discussion leaders moderate individual groups. 12:30 - 2:00 Lunch (included) (Merriweather Room) 2:00 - 3:30 BREAKOUT SESSIONS (same as above) Continue discussion of individual proposals, aimed at more detailed specification of project goals, proposed solution, evaluation metrics, personnel, etc. 3:30 - 4:00 Break 4:00 - 5:30 PLENARY SESSION TO REPORT ON STATUS OF PROPOSALS (Oakdale Room) Short reports on thinking of interest groups, reaction of plenary session, attempt to eliminate, merge, and/or reorganize project areas to 3 or 4 final projects. This will be accomplished by VOTING from participants. NOTE: Voting procedures will be clarified at the meeting. 5:30 - 7:00 Time for informal technical discussion among participants. 7:00 - 8:00 Dinner (Christina's - same as Friday night) 8:00 - 9:30 Time for informal technical discussion among participants. SUNDAY, November 10, 2002 ------------------------- 8:00 - 9:00 Breakfast (included) (Merriweather Room) 9:00 - 10:15 BREAKOUT SESSIONS FOR ALL PROPOSALS STILL IN CONTENTION (Oakdale Room) Further refine/modify proposal to accommodate feedback from plenary session of the previous afternoon. 10:15 - 10:30 Break 10:30 - 12:00 PLENARY SESSION (Oakdale Room) Team reports and discussion a. Final decision making. b. Determine project membership from among attendees and name WS2003 team leaders. Newly named WS2003 team leaders: c. Decide on a a timetable, suppliers of resources, and organization. d. Outline a complete proposal for the Workshop. Team leaders continue working through lunch, if necessary. 12:00 - 1:00 Lunch (also available "to go" upon request) 4) Except for the Friday session, during which time limits will be STRICTLY enforced, we will be flexible with the schedule. 5) We may get through with our business early. If so, we don't propose to waste anybody's time by artificial prolongation. 6) The workshop's contract commitment to NSF is that participants will be in residence for 6 full weeks. Certainly the project leaders must be selected from among those who can be there for the entire duration. 7) IMPORTANT: If you have additional (even partially formulated) proposals for project topics, please submit them directly to this mailing list for consideration. They may be included if suitable in the 5-min Fri night presentation and thereafter considered alongside other proposals. 8) Let me know if you have any questions or comments about the meeting.